Privacy policy for the NORMAL Warehouse Denmark
At NORMAL A/S (NORMAL) we prioritize confidentiality and data protection, and you can read more about our processing of your personal data in this privacy policy.
NORMAL A/S, CVR-nr. 34883793, Godthåbsvej 41, 8660 Skanderborg, is the data controller for the processing of the personal data covered by this privacy policy.
Contact information: dataprivacy@normal.eu.
1. WE PROCESS YOUR PERSONAL DATA
When you apply for a job at NORMAL we process your personal data for various purposes, which you can read more about in the following.
We only process and retain personal data when and for as long as necessary to fulfill the purposes for which the personal data was collected or if necessary to comply with the law.
1.1 If you apply for a job at NORMAL
Legitimate purpose and legal basis
When you apply for a job, we process your personal data for the purpose of assessing your application in relation to an advertised or possible future position. We process the personal data you provide in your application material as well as the data you provide in connection with uploading the application on our website, including:
- Ordinary personal data, including e.g. name, contact information, job history, education, skills, photo, grade level, desired number of hours, etc. The processing is carried out in order to safeguard your and our interests in assessing your application and your qualifications, cf. GDPR art. 6(1)(f).
- Ordinary personal data that we collect from publicly available media (e.g. LinkedIn, including job history, education, qualifications, etc. The processing is carried out in order to safeguard your and our interests in assessing your application and your qualifications, cf. GDPR art. 6(1)(f).
Disclosure
To the extent necessary to safeguard your and our interests in assessing your application, we may disclose your personal data to relevant business partners, including software suppliers, recruitment agencies etc.
Retention policy
We store your application material for up to 6 months after the end of the recruitment period in case of an advertised position . We may store your application for a longer period of time if you have consented to us storing your application in order to contact you regarding a possible future position, which you can read more about under section 1.4.
Under specific circumstances, we may store your personal data for a longer period of time if we deem it necessary in order to defend ourselves against a possible legal claim, cf. GDPR Art. 6(1)(f) and GDPR Art. 9(2)(f). In these cases, the data will remain duly blocked.
1.2 If you participate in a job interview at NORMAL
Legitimate purpose and legal basis
When you participate in a job interview at NORMAL, we process your personal data in order to assess your qualifications and whether you are the right candidate for the relevant position, including:
- Ordinary personal data you have provided in your application material, including e.g., name, contact information, job history, education, skills, photo, grade level, desired number of hours, etc. The processing is carried out to safeguard your and our interests in being able to assess you and your qualifications, cf. GDPR art. 6(1)(f).
- Ordinary personal data we note about you in connection with the recruitment process, including e.g., internal notes, assessments or evaluations. The processing is carried out to safeguard your and our interests in being able to assess you and your qualifications, cf. GDPR, art. 6(1)(f).
- Ordinary personal data that we collect from publicly available media (e.g., LinkedIn), including information about your appearance, job history, education, qualifications, etc. The processing is carried out to safeguard your and our interests in assessing you and your qualifications, cf. GDPR art. 6(1)(f).
- Ordinary personal data collected in relation to any personality or IQ tests, including test results, evaluation and feedback materials. The processing is carried out to safeguard your and our interests in assessing you and your qualifications, cf. GDPR art. 6(1)(a) and (f).
- Ordinary personal data that we collect from any references you have given us permission to contact, including e.g., information about work tasks, performance, etc. The processing is carried out to safeguard your and our interests in being able to assess you and your qualifications, cf. GDPR art. 6(1)(a).
Disclosure
To the extent necessary to safeguard your and our interests in assessing whether you are the right candidate for the position, we may disclose your personal data to relevant business partners, including, for example, software suppliers, recruitment agencies, testing agencies etc.
If we obtain references about you from your previous employers, we will disclose information that you have applied for a job at NORMAL to the references you have authorized us to contact.
Retention policy
We store your personal data for up to 6 months after the end of the recruitment process.
Under specific circumstances, we may store your personal data for a longer period if we deem it necessary to defend ourselves against a possible legal claim, cf. GDPR Art. 6(1)(f) and GDPR Art. 9(2)(f). In these cases, the data will remain duly blocked.
1.3 If you are offered a job at NORMAL
Legitimate purpose and legal basis
If you are offered a job at NORMAL, we process your personal data for the purpose of entering into an employment agreement with you, including e.g.:
- Ordinary personal data, including e.g., name, address, contact information, salary and other terms of employment, etc. The processing takes place in order to enter into an employment contract with you and to safeguard your and our interests in this connection, cf. GDPR Art. 6(1)(b) and GDPR Art. 6(1)(f).
- Confidential personal data, including information that may appear from any criminal record, cf. section 8(3) of the Danish Data Protection Act.
- We collect information such as a copy of your passport and, in certain cases, your work and residence permit, if this is necessary to comply with our legal obligations as an employer, cf. GDPR Art. 6(1)(c).
Disclosure
To the extent necessary to safeguard your and our interests in entering into the employment agreement, we may disclose your personal data to relevant business partners, including e.g., software suppliers, recruitment agencies etc.
Retention Policy
We store the personal data we have collected as part of the recruitment process in accordance with our internal guidelines for processing personal data for employees, which you will be informed of during the recruitment process.
1.4 If we wish to store your application material in order to contact you regarding any future vacancies
Legitimate purpose and legal basis
If your application does not lead to a job at NORMAL, but we consider your application relevant to save in order to contact you for any future vacancies, we process the following personal data about you:
- General personal data, including e.g., name, contact information, job history, education, skills, photo, video application, grade level, desired number of hours, etc. The processing takes place to safeguard your and our interests in being able to contact you for possible future employment and only if you have given your consent, cf. GDPR art. 6(1)(a).
Disclosure
To the extent necessary to safeguard your and our interests in contacting you for possible future vacancies, we may disclose your personal data to relevant business partners, including e.g., software suppliers and the like.
Retention policy
We store your application for 6 months after you have given your consent.
Under specific circumstances, we may store your personal data for a longer period if we deem it necessary to defend ourselves against a possible legal claim, cf. GDPR Art. 6(1)(f) and GDPR Art. 9(2)(f).
1.5 If you connect with us
Legitimate purpose and legal basis
If you connect with us and create a profile (to be able to receive information about current or future vacancies with us), we process the following personal data about you in order to contact you if a vacancy becomes available that is of interest to you:
- Original personal data, including e.g., name, contact information. The processing is based on your consent and in order to safeguard your and our interests in being able to contact you when a vacancy arises that is of interest to you, cf. GDPR Art. 6(1)(a) and GDPR Art. 6(1)(f).
Disclosure
To the extent necessary to safeguard your and our interests in being able to contact you when an interesting vacancy arises, we may disclose your personal data to relevant business partners, including, for example, software suppliers etc.
Retention policy
We store your personal data and process it for the purpose of contacting you for 6 months after you created the job agent. After this period, we will send you an email asking you to confirm that you still wish to have the job agent. If we do not hear from you, the job agent and your personal data will be deleted afterwards.
2. THIRD COUNTRY TRANSFERS
If it is necessary for our processing of your personal data, we may transfer personal data to third countries outside the EU/EEA. Transfer of personal data to third countries only takes place if we have a legal basis, including e.g.:
- If the EU Commission has decided that the third country ensures an adequate level of data protection, cf. GDPR article 45,
- If we or the data importer can provide appropriate safeguards e.g., by entering into the EU Commission's standard contracts, cf. GDPR Art. 46, or
- If one or more of the exemptions in GDPR Art. 49 apply.
If you would like further information about third country transfers, you are always welcome to contact us at dataprivacy@normal.eu.
3. IF YOU WISH TO WITHDRAW YOUR CONSENT
If we process your personal data on the basis of your consent, you may withdraw your consent at any time by contacting us at dataprivacy@normal.eu or directly through the data privacy section of the recruitment system.
If you withdraw your consent, please note that this does not affect the lawfulness of our processing up to the time you withdraw your consent, and that in special cases we may be entitled to continue processing your personal data, e.g., to defend ourselves against a possible legal claim.
4. DATA SUBJECT RIGHTS
You are welcome to contact NORMAL if you want information about the personal data we process about you and for which purposes. As a data subject, you have the following rights when we collect and use your personal data:
- You have the right to access the personal data we process about you
- You have the right to object to our collection and further processing of your personal data
- You have the right to rectification and erasure of your personal data.
- You have the right to request us to restrict your personal data
- Under specific circumstances, you may also request to receive a copy of your personal data as well as the transmission of the personal data you have provided to us to another data controller (data portability).
If you wish to exercise any of these rights or if you have any questions regarding the processing of your personal data, please contact us at dataprivacy@normal.eu or directly through the data privacy section of the recruitment system.
5. COMPLAINTS
You have the right to file a complaint to the Danish Data Protection Agency in Denmark: www.datatilsynet.dk if you are dissatisfied with the way we process your personal data. However, we hope that you will always contact us first so that we can find a reasonable solution. You can always contact us at dataprivacy@normal.eu.
6. SECURITY MESSASURES
We prioritize personal data security very highly and therefore have a strong focus on ensuring that we process your personal data in accordance with applicable data protection legislation.
In order to protect your personal data in the best possible way, we continuously assess the risks that may be associated with our processing of your personal data. We pay particular attention to protecting your personal data against discrimination, identity theft, economic loss, loss of reputation and confidentiality.
In the event of a security breach that involves a high risk to your rights, we will notify you of the security breach as soon as possible under the circumstances.
7. AMENDMENTS
We reserve the right to update to this privacy policy from time to time. In case of any updates, the date at the bottom of the privacy policy will be changed. The privacy policy in force at any given time will be available on our website.
This privacy policy was last updated on 1 September 2025.
